Who we are
- Original Suggested text: Our website address is: https://www.thaiorchidtravel.com.
- Revised Content: Our website address is:
https://www.thaiorchidtravel.com. This website is operated by Thai Orchid Travel Luxury LGBTQ+ Travel, a travel agency specializing in luxury and inclusive travel experiences.
Comments
- Original Suggested text: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
- Revised Content: When visitors leave comments on the site, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here:
https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment. (Note: This section is standard for comment systems and doesn’t require significant tailoring unless you have a specific comment system with different data handling).
Media
- Original Suggested text: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
- Revised Content: If you upload images to the website, such as for testimonials or profile pictures (if applicable), you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website. (Tailored slightly to mention potential user uploads in the context of a travel/service site).
Cookies
- Original Suggested text: If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year. If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed. If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
- Revised Content: If you leave a comment or interact with forms on our site (such as inquiry forms), you may opt-in to saving your name, email address, and other details in cookies. These are for your convenience so that you do not have to fill in your details again. These cookies will last for one year. If you visit our login page (for registered users or administrators, if applicable), we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed. If you edit or publish content (for authorized users), an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the content you just edited. It expires after 1 day. (Expanded slightly to cover form interactions beyond just comments, relevant for a service site).
Embedded content from other websites
- Original Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
- Revised Content: Content on this site may include embedded content from other websites (e.g., videos showcasing destinations, images from partners, articles). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website. (Slightly tailored to mention relevant types of embedded content for a travel site).
Who we share your data with
- Original Suggested text: If you request a password reset, your IP address will be included in the reset email.
- Revised Content: We do not sell or rent your personal data to third parties. We may share your data with trusted third-party partners strictly for the purpose of fulfilling the travel services you have booked or inquired about (e.g., hotels, airlines, local tour operators, visa processing services). These partners are required to protect your data in accordance with data protection laws. If you request a password reset (for account holders), your IP address will be included in the reset email. (Significantly expanded to reflect data sharing necessary for a travel agency, while also stating what you don’t do with data).
How long we retain your data
- Original Suggested text: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue. For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
- Revised Content: If you leave a comment, the comment and its metadata are retained indefinitely, or until you request deletion, to facilitate comment management. For users that register on our website (if any), we also store the personal information they provide in their user profile. All registered users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information. Information related to travel inquiries and bookings will be retained for a period necessary to fulfill the requested services, for legal and accounting purposes, and to facilitate potential future bookings, in accordance with applicable laws and regulations. (Added retention policy for inquiry/booking data, which is crucial for a travel agency).
What rights you have over your data
- Original Suggested text: If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
- Revised Content: If you have an account on this site, have left comments, or have submitted inquiries/bookings, you have the right to request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You also have the right to request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes, or data necessary for the fulfillment of contracted travel services. (Expanded to include data from inquiries and bookings).
Where your data is sent
- Original Suggested text: Visitor comments may be checked through an automated spam detection service.
- Revised Content: Visitor comments may be checked through an automated spam detection service. Data submitted through inquiry or booking forms may be processed and stored on secure servers and shared with necessary third-party travel partners (e.g., hotels, airlines, local operators) located potentially outside of your country of residence, strictly for the purpose of fulfilling your requested services. We ensure these partners adhere to data protection standards. (Significantly expanded to reflect international data transfer common in travel booking).
These revisions aim to make the standard privacy policy clauses more specific and relevant to the operations of a luxury LGBTQ+ travel agency. Remember to review these carefully and consult with legal counsel to ensure full compliance with all applicable data protection laws in the regions you operate and serve clients.
